Run Your EntireVA Business In One Place
Track clients, log hours, send invoices, and manage everything — without juggling multiple tools.
Still using multiple tools to run your VA business?
- Spreadsheets→client tracking
- Asana→task management
- Clockify→time tracking
- QuickBooks→invoicing
FocalVA replaces all of them in one simple system.
Why not just use Asana or Notion?
- Not built for VA businesses
- No built-in invoicing or client tracking
- Requires multiple tools and setup
FocalVA is built specifically for how virtual assistants actually work
Trusted by virtual assistants worldwide
Features
Everything you need to succeed
Powerful tools designed specifically for virtual assistants. No complexity, just results.
Time Tracking
Track every minute with precision. Automated timers, manual entries, and detailed reports.
Project Management
Centralize all projects in one dashboard. Assign tasks, track progress, meet deadlines.
Contract Management
Store and manage contracts securely. Templates, reminders, and e-signatures.
Financial Tracking
Monitor revenue and expenses. Set goals, generate invoices, track payments.
Goal Achievement
Set and track business goals. Milestones, analytics, and progress visualization.
Task Assignment
Delegate effectively. Assign tasks, set deadlines, track team completion.
14 days free • No credit card required
How it works
Get started in minutes
Four simple steps to transform how you manage your VA business.
Create your account
Sign up in under 2 minutes. Set up your profile and customize your workspace.
Connect your tools
Import existing clients and projects. Configure your workflow preferences.
Choose your plan
Select the plan that fits your needs. Start with 14 days free.
Start managing
Track time, manage projects, and grow your business with powerful insights.
Testimonials
Loved by VAs worldwide
"Focal VA completely transformed my business. I went from struggling to track my time to having everything organized. My income increased by 40% in three months."
Sarah Johnson
Freelance VA • SJ Virtual Services
Pricing
Simple, transparent pricing
Start free for 14 days. No credit card required. Cancel anytime.
Basic (Solo)
For freelancers, consultants, and small business owners
Perfect for independent professionals who need an AI-assisted business hub with contracts, payments, and client access.
- Personal workspace
- 1 Virtual Assistant (AI-powered)
- Unlimited projects & tasks (list & board view)
- Built-in Contracts module (templates + e-signature)
- Simple Payroll tracking (self + contractors)
- Customer Portal (view contracts, invoices, and tasks)
- Basic automations (up to 5 rules)
- Google Calendar & Twilio notifications
- Client management (up to 20 active clients)
- 300 API calls/min
- Standard support
Premium (Team)
For teams and small businesses managing multiple clients
Ideal for agencies, startups, and growing teams wanting transparent payroll, client collaboration, and integrated workflows.
🚀 Includes everything in Starter, plus:
- Up to 10 team members per workspace
- Shared Virtual Assistants (up to 3 per team)
- Advanced Team Roles & Permissions
- Team Payroll (hour tracking, payouts, and reporting)
- Contract automations (auto-send after quote approval)
- Client Portals with chat, file sharing, and invoicing
- Gantt, calendar & workload views
- Custom automations (up to 30 rules)
- Slack & Google Workplace integration
- Reporting Dashboard (budgets, performance insights)
- 1000 API calls/min
- Priority support (email + chat)
Enterprise (Business+)
For large teams, agencies, and enterprises
Meant for organizations that run client operations, projects, contracts, and payroll — all in one unified system.
🚀 Includes everything in Professional, plus:
- Unlimited team members
- Multi-team support
- Enterprise Virtual Assistants (cross-team AI)
- Full Payroll system (multi-currency, tax, direct deposit)
- Advanced Contract Suite (approval workflows, e-sign audit trails)
- Custom-branded Client Portals
- Integrated CRM pipeline & automation triggers
- Advanced reporting (profitability, utilization, burn rate)
- Role-based access control (RBAC) and SSO
- Dedicated API credentials (5000 calls/min)
- 24/7 support with dedicated account manager
- SLA (99.9% uptime guarantee)
Optional Add-ons
Available for Basic and Premium plans
Available for all plans
All plans include a 14-day free trial
Not ready yet?
Sign up and get our Virtual Assistant Client Management Kit (Free Download)
Contact
Get in touch
Have questions? We're here to help you get started.
Contact Information
support@focalva.com
Phone
1-862-FOCAL-VA
Serving
Virtual Assistants Worldwide
See our SaaS site.
We are a complete Saas firm with multiple business options to support your needs.
Quadjam Studios